Jenoptik is an international photonics group with representatives in over 80 countries. Optical technologies are the foundation of our business. We employ around 4,000 people worldwide.

Join our team and help to shape our future with lasting effect.

Administrative Coordinator

Reference number: 3455

Location: Barrie, ON


We are currently seeking an Administrative Coordinator to join our team. The successful candidate will be organized, analytical, with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the company.

Located in Barrie, Ontario, we are a specialized industrial engineering firm focused on designing complex automation with a blue-chip customer base since 1971. Operating from two facilities totaling 200,000 square feet with 200+ employees, we are proud to announce we received final ISO 90001 certification in February 2021.

JENOPTIK is an integrated photonics company that employs approximately 4,000 people with representatives in over 80 countries, and operates in three photonic-based divisions: Light and Optics, Light and Production and Light and Safety.

Our employees are mountain bikers, road bikers, skiers, golfers, runners, amateur chefs, video game heroes, care-givers, musicians, community volunteers, kayakers, race-car drivers, fitness enthusiasts, hockey players, outdoor sportspeople, TV & potato chip experts.

We are a diverse and inclusive work culture - everyone is welcome!

  • Provide administrative support to the CEO, CFO, and Management Team
  • Coordinate travel arrangements, both domestic and international for all business travelers in company
  • Maintain and update company policies/work flows under guidance of applicable department Manager
  • Support the coordination, preparation and facilitation of presentations and meetings
  • Assist with data entry, research and obtaining of information as required
  • Coordinate company functions
  • Maintain and organize files; and
  • Other duties as required

Qualified candidates will possess:

Key Professional Attributes:
  • 3+ years of experience working providing administrative coordination in a professional setting
  • Initiative and ability to anticipate needs and provide solutions/options, particularly when confronted with ambiguity and a high degree of change
  • Advanced working knowledge of MS Excel, Outlook, Word, and PowerPoint
  • Ability and willingness to learn new technologies and tools
  • Strong interpersonal relationship skills to work effectively with team members at all levels within Prodomax, external Board Members, and stakeholders
  • Excellent written and verbal communications skills
  • Strong judgement skills and commitment to maintaining confidentiality
  • Thrive on learning and suggesting new processes, systems, concepts, ideas, topics, etc.; and
  • Flexibility to be available outside of normal work hours to provide support on urgent matters or to meet tight deadlines
Our Benefits:
  • Competitive salary and profit-sharing bonus
  • Comprehensive Group Health & Dental Benefit Plan
  • Employee assistance and wellness programs
  • Employee training, development, tuition and professional fees reimbursement
  • Subsidized onsite café with takeout meals by Gus, the best chef ever.
  • Partial tuition reimbursement for employees’ children enrolled in technical program at recognized Canadian college/university
  • Annual performance review
  • Safe, professional work environment
  • Casual business dress
  • $3,000 (Senior) $2,000 (Intermediate) and $1,000 (Junior) referral fees if you recommend an approved permanent hire – family & friends included
  • Safety shoes and safety glasses reimbursement
  • Prodomax Employee Excellence Recognition (PEER) Awards
Jenoptik Barrie is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without discrimination or harassment because of race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.

Applications are welcome from all qualified candidates. Accommodations may be available upon request for candidates taking part in all aspects of the selection process. If you would like to request a specific accommodation because of a disability or a medical need, please advise your Human Resources contact when you are selected to participate in the recruitment process.

About Jenoptik

Have we made you interested in this position?

If so, we look forward to receiving your online application.

Should you need any further information, please do not hesitate to contact us.

Jane McPherson
Tel.: +1 705 7265841-380​

Your contact:

Jane McPherson
Tel.: +1 705 7265841-380​

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